As entrepreneurs focus on acquiring more clients for their businesses, many often neglect productivity, which is a crucial aspect of growing a business. The mundane day-to-day business tasks can easily overwhelm a business owner. Struggling to answer phone calls, reply to tons of emails, and schedule meetings can easily cause companies to lose track of their development as owners during the scaling process.
Smart business owners integrate virtual assistants into their business operations to boost productivity and help the business grow. This is achieved by allowing entrepreneurs to work less and have more time to focus on vital parts of the business.
Here, we look at five ways a business owner can benefit from hiring a virtual assistant to help them grow their business.
1. Delegating Tasks
Having a virtual assistant allows a business owner to delegate repetitive day-to-day tasks to the VA. This, in turn, frees up more time for the entrepreneur as they are no longer held up by the never-ending cycle of minor tasks. Business owners can then use the free up time to focus on other aspects of the business such as closing leading, etc. Task delegation to virtual assistants saves business owners a lot of time and frustration.
Some of the day-to-day tasks that can be delegated to a virtual assistant include:
- Phone call coverage for both inbound and outbound calls
- Email replying and filtering
- Customer support
- Calendar management
- Online Research
- Appointment setting
- CRM updates
- Ad posting
- Payroll preparation
- Social media management
2. Benefit from Specialization
Virtual assistants have since evolved from offering limited personal assistant services to providing an array of specialized technical skills. Due to the increased significance of the internet in the global business environment, most virtual assistants are up to date with the emerging trends in the online marketing world. It is possible to create a team of virtual assistants with the desired technical skills a business owner requires to cover different aspects of the business.
Today, virtual assistants can offer specialized services such as:
- Website design and development
- Search Engine Optimization
- Content management
- Accounting and Bookkeeping
- Blog Updates
- Software development
- Audio Transcription
- Web hosting and domain registration
- Translation services
- Inventory management
- Data protection and security
- Online market research
- Digital marketing
3. Organize your Business
Are you a business owner struggling with your organizational skills? Most entrepreneurs lack organizational skills, but this can be easily made up for by bringing onboard a second set of hands to shore things up for you working as your virtual assistant. Organizational skills play a key role in improving the productivity of a business.
A competent virtual assistant will identify the best system platforms that will help organize and streamline a business. VAs can set up virtual workplaces making file-sharing, project management, communication, and time-keeping easy. A virtual workplace makes it easy for a business owner to assign work, track the performance of various employees and ease the collaboration process for the workforce. Through a virtual workplace, a business can increase efficiency while minimizing the occurrence of oversights and mistakes.
4. Scale your Business
Virtual assistance agencies help avail a workforce for entrepreneurs looking to scale their business. Businesses recording steady and constant increases in their finances and drops in their deliverables’ turnarounds need to scale their operations. To do so, a business will require additional human resources for the ever-rising workload to keep its momentum by avoiding inventory shortages and poor service delivery. By employing virtual assistant, companies can acquire a workforce where significant cost differentials make full-time employees a non-viable option.
Through VAs, a business can lower their incremental cost and still manage to keep their operations flexible as virtual assistants work do not follow strict work schedules but work in shifts. Virtual assistants require very little on-the-job training as they already have the requisite competency and experience. Lastly, unlike full-time employees, virtual assistants work on contractual terms, allowing a business owner to terminate a contract if it does not yield the desired results.
5. Budgetary Realignment
Compared to full-time employees, virtual assistants cost less and help reduce the cost of business.
Virtual assistants are required to cover their expenses such as power, rent, and internet. Additionally, business owners do not have to pay benefits for virtual assistants, unlike regular employees. Thus, hiring virtual assistants can free up as much as 40% of an entrepreneur’s business expenses. Businesses can channel the funds availed by hiring VAs to other parts of the business, such as marketing campaigns.